Document Controller

Job Description

The Document Controller is responsible for controlling the numbering, filing, sorting, distribution and retrieval of electronically stored / hard copy project documentation generated by various stake holders (Internal & External) in a timely, accurate and efficient manner.

Following are responsibilities

• Uploading & Downloading of Drawings / Documents to/ from Documentation system
• Maintaining project documentation in structured manner for easy accessibility, distribute as per approved matrix within for review.
• Interact with TFD personnel, Consultants and Vendors to ensure that all latest documents are available.
• Maintain document registers for incoming and outgoing project documents.
• Managing project document database and ensuring timely update for easy search and retrieval process of documents.
• Issuance of documentation through transmittal & maintain the database.
• Assigning of document numbers as per Document Numbering Procedure and maintain register.
• Management of Hard copies of final documents in systematic manner.
• Training and assisting department personnel in the use of Documentation system.
• Providing assistance to TFD personnel in this matter
• Support ISO certification process in future.

Skills Required (Knowledge and Skills)

• Principles and practices of records management and document control systems.
• Proficiency in computer based document and database management systems.
• Proficiency in MS Office (Word, Excel, Power point etc.).
• Good Communication skills & Team Player.

Key Attributes (Experience and Qualifications)

Experience:

• Min. 3-5 years of experience in document archival or records management-related work.
• Experience and knowledge of E document management systems.

Qualification:

Bachelor’s in library science or equivalent

Location

Delhi or Mumbai